May 28, 2024
Hillina Belay of Houston on the Role of a Notary Public in Real Estate Transactions

Hillina Belay of Houston on the Role of a Notary Public in Real Estate Transactions

Hillina Belay is an experienced notary in the real estate sector. In the following article, she explains how these professionals play a crucial role in real estate transactions, from notarizing deeds to verifying identity during property sales, and why their presence is vital for both buyers and sellers.

In the complex world of real estate, there are many moving parts, from contracts to property inspections to title searches. Amidst all these elements, the role of a notary public emerges as a key factor in ensuring that real estate transactions are legally sound and compliant with local regulations.

Hillina Belay Explains What a Notary Public is in More Detail

A notary public is a public official appointed by the state government to act as an impartial witness to the signing of important documents. They are responsible for verifying the identity of signatories, ensuring that documents are signed willingly, and confirming that all legal requirements are met. They also have the authority to administer oaths, certify affidavits, and authenticate legal documents, among other duties.

The Role of Notary Publics in Real Estate Transactions

Notarizing Deeds and Title Documents

Hillina Belay of Houston explains that one of the most important roles of a notary public in real estate transactions is validating deeds and title documents. When property changes hands, legal ownership must be established, and these documents serve as proof of ownership.

Deed Notarization: Notary publics ensure that the parties signing the deed are who they claim to be and are doing so voluntarily. This process involves checking identification, witnessing the signature, and applying the notary’s official seal to validate the document.

Title Transfers: When transferring property, a notary officer is needed to confirm the legality of the title transfer and ensure that all necessary parties have signed the documents.
Authenticating deeds and title documents adds a layer of protection against fraud and ensures the legality of real estate transactions.

Verifying Identity During Property Sales

Identity verification is a critical aspect of real estate transactions, and these professionals play a central role in this process.

Identity Verification: Before validating any documents, a notary agent verifies the identity of each signatory. This verification involves checking government-issued identification, such as a driver’s license or passport, to confirm that the person signing is who they claim to be.

Preventing Fraud: Hillina Belay says that the identity verification process helps prevent fraudulent transactions, which is crucial in real estate, where large sums of money and valuable assets are at stake.

By ensuring that all parties involved in a property sale are properly identified, these industry professionals help maintain the integrity of the transaction and reduce the risk of identity theft or fraud.

Witnessing Signatures and Administering Oaths

They also serve as witnesses to the signing of legal documents and may be required to administer oaths during real estate transactions.

Witnessing Signatures: Agents are responsible for witnessing the signing of documents to ensure that they are executed in accordance with the law. This includes checking for signs of coercion or duress to confirm that the signatories are acting of their own free will.

Administering Oaths: In some real estate transactions, notarizing officers are required to administer oaths or affirmations, such as when signatories swear to the accuracy and truthfulness of their statements.

Hillina Belay of Houston says that by serving as impartial witnesses and administering oaths, notary agents add a level of trust and legitimacy to real estate transactions, ensuring that they are legally valid.

Hillina Belay of Houston on the Role of a Notary Public in Real Estate Transactions
Providing Legal Certainty and Avoiding Disputes

They also provide an additional layer of legal certainty to real estate transactions, which is essential in avoiding future disputes and litigation.

Legal Compliance: Notary publics are trained to ensure that documents comply with local laws and regulations. This legal expertise helps avoid errors that could lead to legal challenges down the road.

Certifying Authenticity: Hillina Belay explains that the notary’s seal and signature serve as official certification that the document is authentic and has been executed correctly. This certification is often required for property records and other legal purposes.

By ensuring legal compliance and certifying the authenticity of documents, these industry professionals help create a solid foundation for real estate transactions, reducing the likelihood of disputes and legal challenges.


Legal witnesses play a vital role in real estate transactions, providing a range of services that ensure the legality and integrity of property sales. From notarizing deeds to verifying identity, their presence is essential for safeguarding against fraud and ensuring compliance with legal requirements. The work of a notary public brings trust and reliability to the real estate process, benefiting both buyers and sellers.

Whether you’re buying or selling property, it’s important to understand this role and why these legal services are crucial for a smooth and legally sound transaction. By incorporating a certified notary agent into real estate transactions, you can help ensure that your property sale or purchase is conducted with the highest level of integrity and legal certainty.

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